Florida Residency Declaration
Etrieve’s electronic form functionality has already made a huge difference in Polk State’s application and admission systems. In Florida, all incoming students must prove they are Florida residents to take advantage of the Florida instate tuition rate. This requires each student to complete a residency declaration form and provide identification for backup documentation.
Historically this has been a laborious process for Polk State’s students and their employees. The students would turn in their paper forms and those forms would have to be scanned in along with the supporting documents. It was a time-intensive, multi-step process. With Etrieve, Polk State has been able to create an intuitive, easy-to use online form.
“With Etrieve, we were able to set up our our online forms so students are only able to see the information they need to see, depending on what type of student they are.” Smith said.
“That’s helped students understand how to fill out the residency form, and it has streamlined our process by eliminating paper. Students now complete the form online and upload their documents. Their information automatically imports into Etrieve—which is an awesome thing.”
Polk State is currently utilizing Etrieve in their admission, registrar, advising, academic and financial aid offices with plans to expand usage into human resources and the business office. By expanding Etrieve into other departments across campus, Polk State will continue to decentralize scanning efforts and give departments more direct ownership over their content management and capabilities. New forms are being designed, as Polk State finds new and innovative ways to expand upon their utilization of Etrieve and their partnership with Softdocs.