Better Service for Every Teacher
Following the Business Office, the district looked to Human Resources. It’s here that Tift County Schools improved a teacher-focused process around letters of intent. Now leveraging electronic forms and automated workflows, the district more quickly communicates with teachers to determine if they will be returning for the next school year.
It is fundamentally important to the district to determine early in the spring term how many teacher positions will need to be filled for the upcoming school year. The benefits of deploying ECM in this process aren’t just increased efficiency, but a competitive advantage that allows the district to reach out to potential teaching candidates before other districts so they can hire the best talent.
Human Resources at Tift County Schools has also digitized the entire onboarding process for new teachers to the point that there are zero paper forms for a new employee. Everything about the new employee process and data collection is done within Etrieve, including gathering all demographic information. New employees are even able to complete the onboarding process through their mobile device, enjoying the same experience as employees completing the process on tablets or desktop computers.
The employee separation process is guided by the state of Georgia and because it is online, it is easily available to those who are no longer employed if it is necessary.
More examples include the personnel action form and leave request form that used to be paper-based and time-intensive. With the personnel action form, after data is entered via electronic form, it moves to payroll quickly and is processed with workflow. Leave requests move quickly to the Principal and can be approved via mobile device. The district has even devised a way to see all those requests that are awaiting principal approval, so processes do not stall.
Measuring the success of all this effort is simple. Every minute we spare a teacher doing administrative work that teacher can spend on a student. That’s what education is all about.