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Modernizing Texas educational institutions with Softdocs

Chad Shrout

Chad Shrout
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During a recent webinar, I shared how Texas education institutions have made big strides in their efforts to modernize campus operations with the help of a partnership with Softdocs. Two big colleges where Softdocs was able to demonstrate value straight away were Amarillo College and Central Texas College.  

  • Amarillo College: Amarillo College was focused on creating efficiencies for student enrollment. Looking to expand the deployment of their legacy solution (ImageNow) and become a paperless operation, Amarillo realized that achieving these initiatives with their current solution would be prohibitively expensive. While sourcing potential replacement vendors, Amarillo was drawn to Softdocs because of their focus & expertise in education. Amarillo’s migration to Softdocs’ Etrieve Content from their legacy system happened in phases, starting with the Registrar and Financial Aid before deploying to additional departments on campus. Amarillo later expanded to the full Etrieve Platform, implementing Softdocs forms, workflow, and eSignature solutions.   

 

  • Central Texas College: Central Texas College is a large community college in Kileen. Heavily reliant on paper in their daily operations, Central Texas realized manual processes were causing them to be highly inefficient. Human Resources was the first department to tackle their processes and paper documents. Utilizing the Softdocs’ eForms, workflow, and eSignature solutions, Central Texas improved reduced processing times and centralized documents electronically. As an added benefit of implementing Softdocs solutions, employees gained the ability to access documents from their mobile devices. 

More recently, Softdocs started implementation at four other Texas institutions:  

  • Hallmark University was rolling out a new Student Information System (SIS) when they realized the need for a robust and secure Electronic Content Management (ECM) system to supplement what their current processes. Hallmark will also be utilizing Softdocs eForms, workflow, and eSignature solutions. 
     

  • Laredo College was heavily paper-based in their operations across multiple departments and needed to digitize their paper-based forms. In reviewing current processes and supporting the initiative to become paperless, Laredo is partnering with Softdocs to automate workflows and route digital forms across campus. 
     

  • McLennan Community College, a legacy customer of ImageNow, saw additional value in Softdocs for its’ eForms, workflow, and eSignatures solution, along with the services and support methodologies. 

 

  • Southwestern University is partnering with Softdocs and the full Etrieve platform. They plan to deploy first in Enrollment Services, focused on efficiencies for financial aid processing, and then expand to other departments. 

 

 

Watch the webinar to hear how Texas educational institutions have used Softdocs. 
 
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