Etrieve–Migrating to the Next Generation of Paperless
ONU was quite familiar with Softdocs after a decade of working together, so when they found out about Etrieve, IT was all in.
After 10 years with the Doc e Suite, ONU migrated to Etrieve, Softdocs’ next generation enterprise content management platform. Wilson said her team saw great value in Etrieve’s features and ease of use, as well as the personalized attention of Softdocs’ implementation consulting. It was especially comforting that they had worked with Softdocs on their original implementation.
With over one million documents in Doc e, ONU knew they needed a strategic plan in place. They used this opportunity as a way to not only get existing Doc e departments upgraded, but also roll out Etrieve to new departments that had not yet gone paperless.
They prioritized departments by size with the smaller areas going first. Additionally, they started to roll out new departments who were not previously leveraging Softdocs’ solutions. This allowed them to run the implementations in tandem so that the new departments got up and running on Etrieve, while the existing departments transferred their existing data.
As new departments took interest in Etrieve, they would sign up and be scheduled for roll-out. ONU’s progressive approach to an enterprise-wide implementation was both efficient and beneficial.
ONU has since made substantial strides in going paperless and has brought Etrieve institution-wide. They now have over 4,500 users that span the registrar’s office, advancement services, human resources, financial aid, financial services, student accounts, student development, cashier, the School of Theology and Christian Ministry, academic affairs, media, information technology, the Center for Student Success and the School of Graduate and Continuing Studies.