Softdocs Travels to Oklahoma for SRDUG

Andrew Daniel

Andrew Daniel

Softdocs has been a Datatel partner for over a decade and has participated in SRDUG—the Southern Regional Datatel Users Group Conference—for the past five years. It’s always been exciting to be a part of SRDUG and this year was no different.

This year’s conference took place at the Oklahoma City Marriott NW last week, after being relocated just five days prior due to the NBA Finals.

We cannot believe how smoothly everything went even with the last-minute location change. With many community colleges and universities coming together, over 50 sessions to choose from and the NBA Finals in town, the energy was high!

Softdocs was in attendance as a vendor and our very own Anna Boomer was a speaker for the sessions Colleague Integrated Time & Attendance and Go Paperless!

In Colleague Integrated Time & Attendance, Anna walked folks through a hands-on demonstration of EMMA, our time and attendance solution, which securely collects and delivers time sessions directly to Web Time Entry, and other payroll solutions. EMMA supports time collection through the use of fingerprint biometrics, magnetic swipe cards or PIN codes, providing multiple options for securely and accurately capturing time sessions and electronic signatures for time card approval.

A question that was raised during this session was:

How is EMMA secure when it stores fingerprint images?
Great question! EMMA does not store any pictures or images in the database. The image is displayed to the user for the sole purpose of providing a reference as to where there fingerprint is on the scanner. The program takes the image received from the scanner and runs it through a proprietary algorithm that uses the unique features of the fingerprint image to break it down into a long hexadecimal number.

There is no way for this number to be reverse-engineered back into an image of a fingerprint. When an employee scans their finger for a clocking action, the image is again put through the same code and the database is searched using the number in order to determine if there is a match.

In Go Paperless! Anna shared the experiences from other Datatel schools—including Cabrillo College—and how they use Softdocs’ electronic forms and content management solutions to transform many paper-heavy processes into simple, Colleague-centric electronic workflow.

More on this college’s real-life scenario here.

Overall, we enjoyed interacting with current users, networking with conference attendees and vendors, and meeting former Professional NBA Player, Dennis “3-D” Scott at Mickey Mantle’s Steakhouse in Bricktown!

SRDUG was just the beginning of our summer travels. We’re also going to:

IIPS Summer Conference
(Charlotte, NC) July 16-18
(Woodland, CA) July 18-19
(Burlington, VT) July 25-27
(Oregon City, OR) Aug. 13-14

Hopefully, we’re coming to a city near you!