If you’ve ever dealt with a large collection of files, you understand the frustration of managing physical records. Every year you file boxes to be placed in storage and in just a few months you’re probably searching back through for a single sheet of paper.
It’s time to put that storage space – and your time – to better use.
Empower your employees and increase efficiency in your work life by eliminating the hassle of paper-intensive business processes. Softdocs can help convert archived records – paper, microfilm or microfiche – into digital images that can be stored electronically and easily viewed on a desktop PC or mobile device.
How we do it
– We come to you. We’ll box your records and transport them to our secure facility.
– We prep and scan. Once the records are at our facility, we organize, prep and scan.
– We do it right. Indices and digitized images are examined for errors and quality assurance.
– We can shred – or return. Once scanned, physical records can be shredded or returned to you.
Digitized records are returned on a hard drive or DVD where they can be quickly and easily imported into Softdocs’ Doc e Scan, our enterprise content management solution, or other document management solutions. In situations where a document management system is not needed, files can be accessed directly from the hard drive or DVD.
How to get started
Softdocs will work with you to determine the quantity of archived records and document types. Documents will be examined to determine the best method of scanning and any areas that may require special attention. Once this information has been gathered, we’ll prepare a quote and timeline.
We keep it simple. Everything is included in a flat fee. You won’t have to worry about additional charges for boxes, prep work or keystrokes.
For more information on how Softdocs can help digitize your records, contact us now!