K-12 Student Records

K-12

Student Records

Etrieve provides your district with a fully cloud-based solution for student records that increases operational efficiencies for your district.

First day to graduation day, simplified.

With our fully cloud-based platform that encompasses document management, as well as pre-built electronic forms and workflow features, your district can simplify the way you handle student records and requests, all while remaining compliant with state and federal regulations.

No matter the size of your district, Etrieve allows you to
reduce paper files that easily get misplaced or create storage
challenges. Additionally, common processes such as registration
and contact management are easily automated and tracked.

“It is very easy to sort information and order it just the way I need it in seconds. If I needed to search for a child in a particular grade, then that information is already there rather than me trying to flip through [physical] documents. It’s 100 percent more convenient.”

Rebecca Cleveland | Director of Admissions | eStem Public Charter Schools

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“During the discovery process of our implementation, we were able to sit down and speak on every process and procedure we had. Not only did we see what Softdocs could solve, but we were also able to reevaluate some of our current processes and make improvements to create greater efficiencies overall.”

Jennifer Carter | Chief Financial Officer | Jasper County Schools

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“We had so much paper that we would actually hire substitute secretaries to come in here and file it for us because there was so much of it. Now that we’ve gone paperless we don’t have to have the expense of hiring a substitute when someone is gone.”

Sharon Haddix Hinkle | Chief School Business Official | Harrison County Board of Education

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Registration & Enrollment

A simple solution for parents and staff

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Blend SIS data with electronic forms to ease and automate new student registration at the beginning of each school year. Once complete, store registration forms and corresponding documentation in the electronic student record.

Student & Contact Management

No more lost or incomplete forms

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Update parental contact notification electronically, as well as generate contact information and detail cards for field trips and events. With electronic student files, data from student registration forms can be used for other common student management processes.

Special Needs

Access with compliance and security

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Track and store IEPs, psychological evaluations, medical records and communications in a secure, easy to access location. District access to records is eased, while ensuring compliance with state and federal regulations, including HIPAA.

Records

Store student records from pre-K and beyond

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Electronically store student records in a secure, customizable cloud-based repository, reducing the need for long-term storage and manual retention policies. With a flexible electronic filing structure, storage, archival and retrieval of documents is eased.

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Softdocs can help you reimagine your office-space. A new, paperless office with simpler, streamlined business processes.

  • Etrieve in the Cloud

    Leveraging the Microsoft Azure platform for deployment and hosting, Softdocs provides institutions with 99.5% uptime availability for Etrieve in the cloud.

    Download Cloud Brochure

  • Etrieve in Student Records

    With fully cloud-based platform encompassing document management, pre-built electronic forms and workflow features, your district can simplify the way you handle student records and requests, all while remaining compliant with state and federal regulations.

    Download Brochure