As the cost of business continues to escalate, many institutions and businesses are besieged with seemingly insurmountable amounts of documents. Accounting and human resource system generated documents, in-bound documents, emailed documents; all require attention. Once reviewed, these documents are filed, copied, routed, forwarded, managed, stored; all having definable cost associated to these actions. These costs can be reduced!

Softdocs is committed to automated workflow, document management, scanning and imaging, and workforce automation. When these products and processes are implemented, the institution becomes closer to a near-paperless environment. We offer these bulleted points as beginning steps for advancing this cause:

Embrace change management – Nowhere is this more important. Assign change managers to carry the process to the masses. Give them authority and support them.

• Identify the culprits - Where is the paper coming from? In-bound mail, host software systems, preprinted forms with multiple copies, internally generated Word and Excel documents? The list is endless. How can these documents and document flows be changed and processed differently?
• Review each document to understand its reason for existence. No document is sacred. Determine if corresponding, companion documents are required.Can these documents be consolidated?
• Once document routing and flows are defined and mapped accordingly, move into action.
• Change and or consolidate forms, implement appropriate document routing, determine its archival point and give it keywords to find the document for years to come.

Softdocs developed Doc e Scan to automate many of the processes listed above. Click here to be forwarded to Doc e Scan product page. Intensely study each feature and draw conclusions as to how these features can assist in embracing change… embracing a near-paperless office.