True document management should consist of all types of document categories. Too often, organizations concentrate only on automating a part or portion of their document processes.  Unfortunately, this is because most workflow providers only provide a part of the total document solution.

Documents are processed as stand-alone documents when they need to be a part of an overall business process.  Traditionally, organizations have printed out documents or manually completed documents on a preprinted form. The sender would then separate the documents, stuff them into envelopes, mail them, or either fax the documents to initiate delivery.

Upon completing of the document lifecycle, managing physical records is very time consuming and requires valuable physical space.  Another disadvantage of traditional systems is that they are susceptible to security risk, being lost, and some filing systems are even limited to only one user at a time. The major disadvantage of traditional storage, however, is the tedious task of searching for documents.

Most traditional imaging stores images that have been scanned and indexed to a generic location. These processes can be time consuming and they are not always 100 percent accurate. Also, the quality of these images may not be as good as the original. Softdocs can solve the above issues via our D3 Workflow Suite. We specialize in all aspects of document management.

Softdocs’ D3 Workflow Suite is your answer to document distribution by laser print, fax, e-mail and the Web. Document routing and workflow is provided within our Web-based form filler. Archival and retrieval is the document depository for all documents that are created in D3 Workflow Suite and documents that require manual scanning. D3 Workflow Suite enables documents to move easily throughout your organization for instant approvals. Softdocs eliminates the use of multiple vendors and products for each type of the document management process.